PrepReady
Emergency Preparedness System
A complete preparedness management system. MCI response and triage operations, exercise tracking, after-action documentation, mutual aid management, facility inspections, continuity planning, and a dashboard that shows your agency's readiness posture at a glance.
The Problem
Every EMS agency runs drills. Most have some form of emergency plan. But the gap between "we do preparedness activities" and "we have a documented, trackable, improvable preparedness program" is where agencies get exposed.
The typical agency runs a tabletop exercise, writes an after-action report that goes into a folder, and never follows up on the corrective actions. MCI plans were written years ago and never reviewed. Triage operations exist as a paragraph in a protocol manual. Mutual aid agreements are filed somewhere, but nobody tracks expirations or has a cost recovery process.
Then someone asks "how many exercises did you run last year, what did you find, and what did you fix?" No structured answer. The preparedness program exists in fragments across email threads, filing cabinets, and individual memories.
Sound Familiar?
Drills happen but the only record is a sign-in sheet in someone's desk drawer.
After-action reports get written once and never followed up. Corrective actions die in email.
Your MCI plan was written three years ago. Nobody has reviewed it since.
Triage operations exist as a paragraph in a protocol manual, not a documented program with forms and SOPs.
Mutual aid agreements are filed somewhere. Nobody tracks expirations or has a cost recovery process.
Leadership has no dashboard view of overall preparedness posture across the agency.
PrepReady replaces every one of these gaps with structured, trackable, reportable infrastructure.
What's Inside
A complete preparedness management system — not a template pack. Every component connects to the tracker.
Preparedness Tracker with Dashboard
A multi-sheet Excel workbook with dedicated logs for exercises, after-action findings, facility inspections, and mutual aid agreements. The Setup sheet configures your exercise calendar, inspection schedule, and scenario types. The Dashboard surfaces exercise completion rates, open corrective actions, inspection compliance, agreement expiration alerts, and overall preparedness posture. Walk into accreditation reviews with data, not excuses.
MCI & Triage Operations
MCI response policy and activation SOP with defined trigger levels. Triage operations policy and SOP covering START/JumpSTART protocols. Triage documentation form for field use, hospital status board for tracking facility capacity, and a triage reference card for command vehicles. Standard includes the policies and SOPs. Professional adds the MCI Response Plan template, communications policy, downtime patient tracking, and CISM debrief form.
Policy, SOP & Forms
Emergency preparedness policy and SOP aligned to CAAS and NFPA standards, ICS compliance policy, after-action review policy and post-incident AAR SOP, mutual aid policy, cache inspection SOP. Standard includes 10 policies and SOPs. Professional adds 14 more covering HSEEP exercise management, hazmat exposure response, CISM, data breach response, IT security, mutual aid cost recovery, and MCI communications.
Emergency Response Plans
Professional tierThree ready-to-customize plan templates: MCI Response Plan with activation levels and triage protocols, Continuity of Operations Plan (COOP) for maintaining essential functions during disruptions, and Hazmat Exposure Response Plan with decontamination procedures and exposure management. Each plan follows FEMA/NIMS frameworks adapted for EMS operations.
Mutual Aid & Interoperability
Professional tierMutual aid policy and agreement template for formalizing inter-agency relationships. Mutual aid request form for field activation. Professional adds cost recovery SOP, radio communications template, emergency contact directory, and hospital capacity matrix. Track agreement expirations in the dashboard.
Reference Library & Annual Review
Professional tierExercise evaluation guide, ICS position reference card, triage reference card, facility safety inspection checklist. Professional adds the HSEEP exercise planning guide, preparedness annual review template, and hospital capacity matrix. Complete the preparedness documentation cycle from planning through review.
50
files in Professional tier
< 1 hr
average deployment time
$0
ongoing subscription cost
Choose Your Tier
One-time purchase. No subscription. No IT required.
Standard
Core preparedness infrastructure with MCI, triage, and mutual aid coverage. 21 files.
- Preparedness Tracker with dashboard
- MCI Response Policy + Activation SOP
- Triage Operations Policy + SOP + Documentation Form
- After-Action Review Policy + Report Form
- Mutual Aid Policy + Cache Inspection SOP
- ICS Compliance Policy
- Emergency Preparedness Policy & SOP
- Drill Planning Checklist + Hazmat Exposure Form
- Quick-Start Guide + Agency Setup Workbook
Professional
The full system. Everything in Standard plus MCI/COOP/hazmat response plans, HSEEP exercise framework, CISM, mutual aid cost recovery, and annual reporting. 50 files.
- Everything in Standard
- MCI Response Plan + Communications Policy
- COOP Plan + Hazmat Exposure Response Plan
- HSEEP Exercise SOP + Exercise Planning Worksheet
- CISM Policy + Debrief Form
- Hazmat Exposure Policy + Response Form
- Mutual Aid Cost Recovery SOP + Request Form + Agreement Template
- Hospital Status Board + Capacity Matrix
- Downtime Patient Tracking + ICS Position Assignment
- Data Breach Response Plan + IT Security Policy
- Triage Reference Card + ICS Position Reference Card
- Preparedness Annual Review Template
Professional + Consulting
Professional tier plus a 90-minute implementation session. $299 product + $499 consulting add-on.
- Everything in Professional
- 90-min implementation call with Ken Wogan
- Exercise calendar design and scenario planning
- Plan customization and inspection schedule setup
- Priority email support for 30 days
Built for Real EMS Operations
PrepReady was designed around how EMS agencies actually handle preparedness. The tabletop exercises that produce verbal debriefs but no written findings. The MCI plans written three years ago that nobody has tested. The triage protocols that exist in a binder but not in a documented operational program.
The tracker uses dropdown-controlled data entry across all log sheets to eliminate free-text inconsistencies. Exercise types, scenario categories, finding severities, inspection categories, and corrective action statuses are all standardized. Your data is consistent whether it's entered by one person or ten.
MCI and triage coverage goes beyond the plan template. PrepReady includes the activation SOP, the communications policy, triage documentation forms for the field, hospital status boards for tracking facility capacity, and CISM debrief forms for post-incident support. The full operational chain, not just the plan on the shelf.
Setup Requirements
- Setup time
- Under 1 hour
- Software required
- Microsoft Excel + Microsoft Word
- IT involvement
- None — runs from any shared drive
- Customization
- Configure exercise calendar, inspection schedule, scenario types, and agency details in the Setup sheet
- Subscription
- None — one-time purchase, yours to keep
CAAS Standards Coverage
PrepReady addresses the emergency preparedness and safety standards under CAAS Section 300 — Operations.
| CAAS Standard | PrepReady Coverage |
|---|---|
| 303.01 — Emergency Preparedness Planning | Policy, exercise calendar, continuity plans |
| 303.02 — Exercise Program | Exercise & Drill Log, Drill Planning Checklist |
| 303.03 — After-Action Review | AAR Form, After-Action Log with corrective action tracking |
| 303.04 — MCI Preparedness | MCI Response Plan Template |
| 303.05 — Facility Safety | Facility Safety Inspection Checklist, Inspection Log |
How It Compares
| Alternative | Cost | Limitation |
|---|---|---|
| Sign-in sheets + email | $0 + 60+ hrs/yr | No tracking, no follow-through, no dashboard, not auditable |
| Emergency management software | $3,000–15,000+/yr | Designed for fire/EM, not EMS-specific, IT required |
| Consulting firm to build plans | $5,000–25,000+ | Plans delivered once — no ongoing tracking system included |
| PrepReady Professional | $299 one-time | Complete system, EMS-specific, CAAS-aligned, plans + tracking |
Works with ResponseReady: PrepReady's exercise program complements ResponseReady's response time analytics — together they cover CAAS Section 300 operational requirements comprehensively.
Learn about ResponseReadyWorks with RoadReady: PrepReady's facility inspections and hazmat plans connect to RoadReady's vehicle safety and equipment compliance tracking — covering the full operations safety picture.
Learn about RoadReadyThis product provides documentation infrastructure, not legal or regulatory advice. Emergency plans should be reviewed by your agency's legal counsel and medical director. MCI protocols should align with your jurisdiction's incident management system.
Ready to Transform Your Operations?
Schedule a consultation to discuss how Wogan Solutions can help your agency achieve operational excellence.