RoadReady
Fleet Incident System
A complete fleet incident documentation and investigation system — structured scoring, Just Culture category integration, DriveCam coaching tools, and preventability determinations. Deployable from a shared drive in under an hour.
The Problem
Vehicle accidents and DriveCam events are among the most common conduct issues in EMS — and among the most inconsistently documented. Preventability determinations are made verbally, documented inconsistently, and challenged by employees.
Most agencies use informal incident reports that don't capture the information needed for defensibility review, Just Culture categorization, or insurance claims.
What I've Seen
Preventability determinations made verbally with no documentation trail
Incident reports that don't capture conditions, witnesses, or CAD/AVL data
No DriveCam event coaching vs. escalation framework
No fleet incident dashboard for leadership or insurance reporting
No connection between fleet incidents and the conduct management system
What's Inside
A complete operational system — not a template pack. Every component is designed to work together.
Fleet Incident Tracker with Dashboard
A central tracking workbook for all vehicle accidents and DriveCam events. Dropdown-controlled data entry, auto-calculated metrics, and a dashboard with incident counts, preventability rates, and trend analysis for leadership and insurance reporting.
Investigation & Preventability Forms
Structured investigation forms that capture scene conditions, CAD/AVL data, DriveCam footage review, witness statements, and a scored preventability determination with Just Culture category assignment. Every decision is documented and defensible.
DriveCam Coaching Tool
A structured checklist for responding to DriveCam events — separating coaching opportunities from escalation triggers. Helps supervisors make consistent decisions about whether an event requires a conversation, documentation, or referral to the conduct management system.
Safety & Maintenance Policies
Professional tierReady-to-customize policy documents covering employee safety, fatigue management, vehicle security, fleet maintenance scheduling, and equipment management. Extends fleet incident documentation into a complete operational safety program.
22
files in Professional tier
< 1 hr
average deployment time
$0
ongoing subscription cost
Choose Your Tier
One-time purchase. No subscription. No IT required.
Standard
Everything a supervisor needs to deploy a structured fleet incident management system immediately.
- Fleet incident tracker with dashboard
- Investigation & preventability forms
- DriveCam coaching checklist
- System SOP
- Quick-Start Setup Guide
Professional
The full fleet safety infrastructure — incident tracking through operational safety policies. For operations directors and fleet managers.
- Everything in Standard
- Employee safety policy
- Fatigue management policy
- Vehicle security & fleet maintenance policies
- Equipment management policy
Professional + Consulting
Professional tier plus a 90-minute implementation session. $299 product + $499 consulting add-on.
- Everything in Professional
- 90-min implementation call with Ken Wogan
- Fleet safety program customization
- Priority email support for 30 days
Built for Real Operations
RoadReady was designed by analyzing how EMS agencies actually handle fleet incidents — the informal reports, the verbal preventability calls, the disconnected tracking that makes insurance reviews and legal challenges a liability.
The tracker uses dropdown-controlled data entry with structured scoring. DriveCam events get a dedicated coaching vs. escalation framework. Every preventability determination is documented with Just Culture categorization.
Setup Requirements
- Setup time
- Under 1 hour
- Software required
- Microsoft Excel + Microsoft Word
- IT involvement
- None — runs from any shared drive
- Customization
- Find-and-replace placeholder values
- Subscription
- None — one-time purchase
How It Compares
| Alternative | Cost | Limitation |
|---|---|---|
| Generic incident forms | $7–49 | No fleet-specific fields, no scoring, no Just Culture integration |
| Enterprise fleet software | $2,000–5,000+/yr | Subscription required, IT involvement, not EMS-specific |
| Insurance company templates | Free | Basic forms only, no tracking, no coaching framework |
| RoadReady Professional | $299 one-time | Complete system with scoring, coaching tools, and dashboard |
Works with CaseGuard
RoadReady's fleet incidents feed directly into CaseGuard for cases that require formal conduct management.
This product provides documentation infrastructure, not legal advice. Consult your insurance carrier and legal counsel regarding fleet incident documentation requirements.
Ready to Transform Your Operations?
Schedule a consultation to discuss how Wogan Solutions can help your agency achieve operational excellence.